FINANCE

FINANCIAL REPORTS

The VCTC Finance Department strives to run an efficient and fiscally responsible department. Finance produces timely and accurate reports to provide the Commission and the public financial information about VCTC’s operations. The Finance Department is responsible for performing the day-to-day accounting functions consisting of cash management, accounts receivable, accounts payable, payroll, general ledger, financial reports and investment reports for seven funds: a general fund; four special revenue funds, Service Authority for Freeway Emergencies (SAFE), Santa Paula Branch Line (SPBL), Local Transportation Fund (LTF) and State Transit Assistance (STA); and two proprietary funds, VCTC Intercity and Valley Express. The Finance Department prepares and monitors the agency’s budget, provides budgetary assistance to project managers who monitor individual task budgets, and provides grant support and specific project support as needed. The Finance Department is also in charge of multiple audits and overseeing financial compliance with various state and federal regulations.

The Finance Department prepares and publishes several financial reports annually. The current version of each is listed below. Simply click on the title or image of the publication to download file in a .pdf format.

Each year, VCTC’s Finance Department prepares a comprehensive Annual Budget itemizing revenues, expenditures, and investments for the upcoming fiscal year. Program budgets include objectives and accomplishments at the task level for each of VCTC’s six programs: Transit and Transportation, Highways, Rail, Commuter Assistance, Planning and Programming, and General Governance. The Annual Budget is presented to the Commission each April and typically adopted the following June.

The State of California requires the Ventura County Transportation Commission (VCTC) to prepare annual financial statements in accordance with generally accepted accounting principles (GAAP). The financial statements are then audited by independent certified public accountants. The VCTC goes beyond the minimum established requirements and produces a Comprehensive Annual Financial Report (CAFR). The CAFR is designed to provide a complete financial picture of the agency and includes the independent auditors’ report, a management discussion, the audited financial statements as well as supplementary information including budget results and statistical information.

The Comptroller General of the United States requires that VCTC comply with OMB Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations. To comply, VCTC prepares an annual Single Audit Report on Federal Awards which is audited by an independent certified public accounting firm.

The monthly budget report is presented in a comprehensive, agency-wide format on a modified accrual basis.  The reports include a combined Balance Sheet, a Statement of Revenues, Expenditures and Changes in Fund Balance detailed by fund and an Investment Report.  There are seven funds presented consisting of the General Fund, the Local Transportation Fund (LTF), the State Transit Assistance (STA) fund, the Service Authority for Freeway Emergencies (SAFE) fund, the Santa Paula Branch Line (SPBL) fund, the VCTC Intercity fund and the Valley Express fund.  The Statement of Revenues, Expenditures and Changes in Fund Balance also includes the annual budgeted numbers that are updated as the Commission approves budget amendments or administrative budget amendments are approved by the Executive Director.  Staff monitors the revenues and expenditures of the Commission on an on-going basis.

The current agenda which includes this report can be found under the Meetings tab, Agendas and Archives, or by clicking this link

The Transportation Development Act (TDA) Claims Manual is intended to provide information and guidance to cities, the County, transit operators, and other claimants for submitting claims to request TDA funding from the Ventura County Transportation Commission (VCTC).  These guidelines are not intended to replace the state statutes or regulations pertaining to the TDA.  They are intended to clarify how the TDA is implemented in Ventura County and to assist eligible agencies in completing and submitting their TDA Claim Forms.

Questions regarding the information in this manual should be addressed to VCTC.  Copies of the TDA statutes and California Code of Regulations (CCR) are available on the California Department of Transportation (Caltrans), Division of Mass Transportation website at http://www.dot.ca.gov/drmt/docs/tda/TDA_07-2018.pdf.

Claims ManualClaims Forms

Approved on October 11, 2015, Senate Bill 272 adds a section to the California Public Records Act requiring local agencies to create a catalog of Enterprise Systems by July 1, 2016 with annual updates.

Department/ Position/ Job Responsibilities FTE Annual Range Bottom Annual Range Top Exempt vs. Non-Exempt
Transit Director 1.0 109,108 158,482 E
Program Manager, Regional Transit Planning 1.0 70,132 115,364 E
Program Manager, Transit Contracts 1.0 70,132 115,364 E
Transit Planner 1.0 50,100 88,625 NE
Transit Specialist 1.0 43,827 63,545 NE
Lead Customer Service Representative 1.0 43,827 63,545 NE
Customer Service Representative 2.0 24,960 40,331 NE
Administrative Assistant 0.6 43,827 63,545 NE
Planning and Technology Subtotal 8.6
Department/ Position/ Job Responsibilities FTE Annual Range Bottom Annual Range Top Exempt vs. Non-Exempt
Planning and Technology Director 1.0 109,108 158,482 E
Information Technology Systems Analyst 1.0 70,132 115,364 E
Program Manager, TDM 1.0 70,132 115,364 E
Program Analyst 1.0 50,100 88,625 NE
Planning and Technology Subtotal 4.0
Department/ Position/ Job Responsibilities FTE Annual Range Bottom Annual Range Top Exempt vs. Non-Exempt
Programming Director 1.0 109,108 158,482 E
Program Manager - Programming 1.0 70,132 115,364 NE
Administrative Assistant 0.4 43,827 63,545 NE
Programming Subtotal 2.4
Department/ Position/ Job Responsibilities FTE Annual Range Bottom Annual Range Top Exempt vs. Non-Exempt
Finance Director 1.0 109,108 158,482 E
Senior Accountant / Analyst 1.0 50,100 88,625 NE
Accounting Technician 1.0 43,827 63,545 NE
Finance Subtotal 3.0
Department/ Position/ Job Responsibilities FTE Annual Range Bottom Annual Range Top Exempt vs. Non-Exempt
Executive Director 1.0 0 248,843 E
Clerk of the Board/Public Information Officer 1.0 70,132 115,364 E
Receptionist/Secretary 1.0 43,827 63,545 NE
Administration Subtotal 3.0
Department/ Position/ Job Responsibilities FTE Annual Range Bottom Annual Range Top Exempt vs. Non-Exempt
Intern 1.0 24,960 40,331 NE
Analyst 1.0 50,100 88,625 NE
Program Manager, Highway Capital 1.0 70,132 115,364 E

Effective July 1, 2019