FINANCE

FINANCIAL REPORTS

The VCTC Finance Department strives to run an efficient and fiscally responsible department. Finance produces timely and accurate reports to provide the Commission and the public financial information about VCTC’s operations. The Finance Department is responsible for performing the day-to-day accounting functions consisting of cash management, accounts receivable, accounts payable, payroll, general ledger, financial reports and investment reports for eight funds: a general fund; five special revenue funds, Local Transportation Fund (LTF), State Transit Assistance (STA), State of Good Repair (SGR), Service Authority for Freeway Emergencies (SAFE) and Santa Paula Branch Line (SPBL), and two proprietary funds, VCTC Intercity and Valley Express. The Finance Department prepares and monitors the agency’s budget, provides budgetary assistance to project managers who monitor individual task budgets, and provides grant support and specific project support as needed. The Finance Department is also in charge of multiple audits and overseeing financial compliance with various state and federal regulations.

The Finance Department prepares and publishes several financial reports annually. The current version of each is listed below. Simply click on the title or image of the publication to download file in a .pdf format.

CURRENT BUDGET

Each year, VCTC’s Finance Department prepares a comprehensive Annual Budget itemizing revenues, expenditures, and investments for the upcoming fiscal year. Program budgets include objectives and accomplishments at the task level for each of VCTC’s six programs: Transit and Transportation, Highways, Rail, Commuter Assistance, Planning and Programming, and General Governance. The Annual Budget is presented to the Commission each April and typically adopted the following June.

Budget 2021/2022Budget 2020/2021Budget 2019/2020Budget 2018/2019Budget 2017/2018

CURRENT ACFR

The State of California requires the Ventura County Transportation Commission (VCTC) to prepare annual financial statements in accordance with generally accepted accounting principles (GAAP). The financial statements are then audited by independent certified public accountants. The VCTC goes beyond the minimum established requirements and produces an Annual Comprehensive Financial Report. The Annual Comprehensive Financial Report is designed to provide a complete financial picture of the agency and includes the independent auditors’ report, a management discussion, the audited financial statements as well as supplementary information including budget results and statistical information.

ACFR 2019/2020ACFR 2018/2019ACFR 2017/2018ACFR 2016/2017ACFR 2015/2016

CURRENT SINGLE AUDIT

VCTC complies with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. To comply, VCTC prepares an annual Single Audit Report on Federal Awards which is audited by an independent certified public accounting firm.

SINGLE AUDIT 2019/2020SINGLE AUDIT 2018/2019SINGLE AUDIT 2017/2018SINGLE AUDIT 2016/2017SINGLE AUDIT 2015/2016

The monthly budget report is presented in a comprehensive, agency-wide format on a modified accrual basis.  The reports include a combined Balance Sheet, a Statement of Revenues, Expenditures and Changes in Fund Balance detailed by fund and an Investment Report.  There are eight funds presented consisting of the General Fund, the Local Transportation Fund (LTF), the State Transit Assistance (STA) fund, the State of Good Repair (SGR) fund, the Service Authority for Freeway Emergencies (SAFE) fund, the Santa Paula Branch Line (SPBL) fund, the VCTC Intercity fund and the Valley Express fund.  The Statement of Revenues, Expenditures and Changes in Fund Balance also includes the annual budgeted numbers that are updated as the Commission approves budget amendments or administrative budget amendments are approved by the Executive Director.  Staff monitors the revenues and expenditures of the Commission on an on-going basis.

The current agenda which includes this report can be found under the Meetings tab, Agendas and Archives, or by clicking this link

The Transportation Development Act (TDA) Claims Manual is intended to provide information and guidance to cities, the County, transit operators, and other claimants for submitting claims to request TDA funding from the Ventura County Transportation Commission (VCTC).  These guidelines are not intended to replace the state statutes or regulations pertaining to the TDA.  They are intended to clarify how the TDA is implemented in Ventura County and to assist eligible agencies in completing and submitting their TDA Claim Forms.

Questions regarding the information in this manual should be addressed to VCTC.  Copies of the TDA statutes and California Code of Regulations (CCR) are available on the California Department of Transportation (Caltrans), Division of Mass Transportation website at http://www.dot.ca.gov/drmt/docs/tda/TDA_07-2018.pdf.

Claims ManualClaims Forms

Approved on October 11, 2015, Senate Bill 272 adds a section to the California Public Records Act requiring local agencies to create a catalog of Enterprise Systems by July 1, 2016 with annual updates.

Department/ Position/ Job Responsibilities FTE Annual Range Bottom Annual Range Top Exempt vs. Non-Exempt
Public Transit Director 1.0 109,108 176,067 E
Program Manager, Regional Transit Planning 1.0 70,132 124,767 E
Program Manager, Transit Contracts 1.0 70,132 124,767 E
Transit Planner 1.0 50,100 91,283 NE
Transit Specialist 1.0 43,827 65,451 NE
Transit Information Center and Technology Specialist 1.0 43,827 65,451 NE
Administrative Assistant 0.6 43,827 65,451 NE
Customer Service Representative 2.0 29,120 41,541 NE
Transit Subtotal 8.6
Department/ Position/ Job Responsibilities FTE Annual Range Bottom Annual Range Top Exempt vs. Non-Exempt
Planning and Sustainability Director 1.0 109,108 176,067 E
Program Manager, Transportation Planning 1.0 70,132 124,767 E
Program Analyst 1.0 50,100 91,283 NE
Planning Subtotal 3.0
Department/ Position/ Job Responsibilities FTE Annual Range Bottom Annual Range Top Exempt vs. Non-Exempt
Programming Director 1.0 109,108 176,067 E
Program Manager, Programming 1.0 70,132 124,767 NE
Program Analyst 1.0 50,100 91,283 NE
Administrative Assistant 0.4 43,827 65,451 NE
Programming Subtotal 3.4
Department/ Position/ Job Responsibilities FTE Annual Range Bottom Annual Range Top Exempt vs. Non-Exempt
Finance Director 1.0 109,108 176,067 E
Program Manager, Information Technology 1.0 70,132 124,767 E
Program Manager, Accounting 1.0 70,132 124,767 E
Senior Accountant / Analyst 1.0 50,100 91,283 NE
Finance Subtotal 4.0
Department/ Position/ Job Responsibilities FTE Annual Range Bottom Annual Range Top Exempt vs. Non-Exempt
Executive Director 1.0 0 263,775 E
Program Manager, Government and Community Relations 1.0 70,132 124,767 E
Clerk of the Board/Executive Assistant 1.0 70,132 124,767 E
Receptionist/Secretary 1.0 43,827 65,451 NE
Administration Subtotal 4.0

*VCTC will automatically adjust any wages that do not meet California’s minimum wage or the local fair-market wage requirements.

Effective July 1, 2021