Contracts
The Ventura County Transportation Commission (VCTC) is requesting bids for the Sespe Creek
Overflow Railroad Bridge Repair Project, located at approximately Mile Post 423.44 on the Santa Paula Branch Line (SPBL) in unincorporated Ventura County, just west of the City of Fillmore, California.
Please direct any questions via email to Amanda Fagan, Director of Planning & Sustainability, at afagan@goventura.org. Please refer to the IFB for instructions on proposal submittal requirements.
Pre-Bid Conference & Job Walk A pre-bid conference will be held on April 16, 2025, at 10:00 a.m. (PST) at Fillmore City Hall, 250 Central Ave, Fillmore, CA 93015, in the City Council Chambers. A job walk will take place following the pre-bid conference on April 16, 2025 at 1:00 p.m. PST. Location: Meet in the Parking Lot of Sheill’s Park at the intersection of Old Telegraph Rd and C St. Address: 649 C St, Fillmore, CA 93015.
To RSVP to attend the Pre-Bid Conference and Job Walk, please email afagan@goventura.org in lieu of clicking on a registration link.
Deadline for Questions & Requests for Clarifications or Approved Equals : Wednesday, April 30, 2025 no later than 4:00 p.m. PST
Bid Due Date and Time: Friday, May 16, 2025 no later than 3:00 p.m. PST
Download the Invitation for Bids (IFB) with Contract Template and Exhibits
Attachment A – Geotechnical Report
Attachment B – Hydraulics Report
Attachments C – I
Bid Forms (IB-7)
Price File (IB-7 B)
List of Proposed Subcontractors and Suppliers (IB-7 M)
Bidders List (IB-7 N)
Pre-Bid Conference Presentation – April 16, 2025
Pre-Bid Conference Sign-In Sheet – April 16, 2025
Response to Questions Received as of April 15, 2025
Response to Questions Received between April 16 and April 28, 2025
Sespe Project Engineering Drawings Addendum #1 – April 25, 2025
Response to Questions Received between April 28 and April 30, 2025
IFB Addendum #2 – April 30, 2025 (Bid Form and Template Contract Updates)
Updated Bid Forms (IB-7) per Addendum #2 – April 30, 2025
Updated IFB with Revision to Contract Template per Addendum #2 – April 30, 2025
Due to significant fires affecting the Los Angeles area, VCTC has extended the deadline to submit hard copy and electronic proposals for the Santa Paula Branch Line (SPBL) Trail Master Plan Update project. The new deadline to submit will be Friday, January 17, 2025 no later than 4:00PM PST. All other requirements for proposal submittal remain the same.
PROPOSAL RELEASE DATE: Wednesday, November 20, 2024
PROPOSALS DUE: **NEW DEADLINE** Friday, January 17, 2025 @ 4:00PM (PST)
QUESTIONS DUE TO VCTC: Friday, December 18, 2024 @ 4:00PM (PST)
The Ventura County Transportation Commission (VCTC) is seeking proposals from qualified firms to provide consultant services to update the Santa Paula Branch Line (SPBL) Recreational Trail Master Plan and Environmental Impact Report / Environmental Impact Statement, for the portion of the trail from Saticoy to Piru, located in Ventura County, California. A detailed Request for Proposals, Scope of Work, and template agreement are available for download. This Request for Proposals is an updated version of a similar request released in December 2023.
Please direct any questions via email to Amanda Fagan, Director of Planning and Sustainability, at afagan@goventura.org. Please refer to the RFP for instructions on proposal submission.
Pre-Proposal Conference (Non-Mandatory):
Thursday, December 12, 2024 at 11:00AM (PST)
Via Microsoft Teams – Meeting ID: 252 217 388 68
Passcode: 2yWBP7
Dial in by phone: 1(469) 676-9415 / Phone conference ID: 576 585 480#
Download the RFP – UPDATED December 12, 2024
Pre-Proposal Conference Presentation (December 12, 2024)
Pre-Proposal Conference Recording (December 12, 2024)
Response to Questions – December 20, 2024
VCTC is seeking a qualified contractor with traffic model development expertise to perform a comprehensive update of the Ventura County Transportation Model, updating the base-year to 2020 and forecast scenario to 2050. This opportunity includes providing ongoing model technical support with a contract term of three years and option to renew for two additional years.
Please direct any questions via email to Andrew Kent, Program Manager for Transportation Data & Services, at akent@goventura.org by September 20th, 2024 no later than 4:00 p.m. Pacific Standard Time (PST).
Proposals must be submitted to VCTC on or before November 1st, 2024, no later than 4:00 p.m. Pacific Standard Time (PST). Please refer to the RFP for instructions on proposal submission.
The Request for Proposals can be downloaded here:
VCTC is committed to encouraging involvement of Disadvantaged Business Enterprise (DBE) and firms in all aspects of contracting involvement in all phases of VCTC’s procurement activities, including, but not limited to, fixed-price contracts, regular purchases of goods and services, and special government grant procurement to the maximum extent feasible.
It is the policy of VCTC to ensure that DBEs have an equal opportunity to receive and participate in DOT-assisted contracts. VCTC’s policy objectives are as follows:
- Ensure nondiscrimination in the award and administration of DOT-assisted contracts;
- Create a level playing field on which DBEs can compete fairly for DOT-assisted contracts;
- Ensure that the DBE Program is narrowly tailored in accordance with applicable law;
- Ensure that only firms that fully meet 49 CFR Part 26 eligibility standards are permitted to participate as DBEs;
- Help remove barriers to the participation of DBEs in DOT-assisted contracts;
- Assist the development of firms that can compete successfully in the marketplace outside the DBE Program.
VCTC will take every necessary and reasonable step under 49 CFR Part 26 to ensure nondiscrimination in the award and administration of Federal Transit Administration assisted contracts.
To qualify as a DBE a firm must meet the eligibility criteria stated in 49 CFR Part 26 and be certified through the California Unified Certification Program which is supervised by the California Department of Transportation (Caltrans).
The DBE goal for FY 2024/25 – 2026/27 is 1.34%, of which 0.65% is race-neutral and 0.69% is race-conscious.
Public Notices
PUBLIC NOTICE OF REVISED
DISADVANTAGED BUSINESS ENTERPRISE PROGRAM
Ventura County Transportation Commission
The Ventura County Transportation Commission (VCTC) is required under federal law to maintain a Disadvantaged Business Enterprise (DBE) program. At this time, VCTC has developed a draft revised DBE program.
The draft is available for review by all interested parties during normal business hours for twenty days from the date of this notice, May 8, 2025. Interested parties can request copies of the draft from the contact person listed below.
Potential DBE firms are also encouraged to submit qualifications, billing rates, and/or letters of interest to:
Peter De Haan, Programming Director
Ventura County Transportation Commission
751 E. Daily Drive, Suite 420
Camarillo, CA 93010
pdehaan@goventura.org
AVISO DE PROGRAMA REVISADO DE EMPRESAS COMERCIALES DESFAVORECIDOS
Comisión de Transportación del Condado de Ventura
La Comisión de Transportación del Condado de Ventura (VCTC) es requerido por la ley federal de mantener un programa de Empresas Comerciales Desfavorecidos (DBE). En este momento, VCTC ha desarrollado un borrador del programa DBE revisado.
El borrador está disponible para revisión por parte de todas las personas interesadas durante horas de negocio normales durante veinte días a partir de la fecha de este aviso, 8 de mayo de 2025. Personas interesadas pueden solicitar copias del borrador de la persona de contacto que aparece a continuación.
Empresas potenciales DBE también se alienta a presentar las cualificaciones, tarifas de facturación, y / o cartas de interés a:
Peter De Haan, Programming Director
Ventura County Transportation Commission
751 E. Daily Drive, Suite 420
Camarillo, CA 93010
pdehaan@goventura.org