Contracts
The Ventura County Transportation Commission (VCTC) is seeking availability and quotes from qualified contractors to complete emergency repairs to stabilize the west embankment of the Sespe Creek Overflow and the approach to the railroad bridge. Please see attached materials linked below for further information and to download bid forms, scope of work, and exhibits.
Background: The Sespe Creek Overflow railroad bridge is located on the Santa Paula Branch Line (SPBL) railroad at approximately Mile Post 423.44, just west of Fillmore, California, and upstream from the Old Telegraph Road Bridge. In January 2023, a series of storms washed out three spans, or approximately 90 feet, of the railroad bridge. Then in February 2024, an atmospheric river storm and resulting water flows caused additional erosion behind the abutment and underneath the railroad track structure, exposing approximately 50 additional feet of track. To repair the damaged bridge and restore rail service, the embankment must first be stabilized to prevent further erosion and repair the approach to the bridge. At this time, VCTC is seeking a licensed contractor for emergency services to stabilize the embankment and repair the approach only. A subsequent procurement will take place to reconstruct the damaged bridge sections during Summer 2025.
Scope of Work: As further described in the attached scope of work and exhibit, tasks include:
- Install temporary coffer dam to divert water away from project site
- Install H-pile wall to lock in riprap
- Place riprap according to classifications
- Quality control and materials testing
- Remove suspended rail and ties
Proposals/Quotes: Please include the following:
- Quote Forms (see attached),
- Brief workplan to demonstrate understanding of the project,
- Brief description of similar projects completed, and
- Proposed timeline/schedule to complete the project.
Using expedited emergency procurement procedures, VCTC plans to execute a contract during the week of August 5, 2024 with notice to proceed by August 9, 2024. All in-water work must be completed by September 15, 2024 due to seasonal/environmental restrictions, with a possible extension through September 30th.
VCTC would greatly appreciate your consideration and submittal of a quote by Tuesday, July 30, 2024, no later than 4:00 PM.
Please direct any questions and submit quotes via email to Caitlin Brooks, Program Manager for Transportation Planning, at cbrooks@goventura.org.
Project Documents:
Here’s the 02 – Sespe Bridge Embankment Repairs_Quote Forms_Final for Solicitation_07.11.2024.docx for you to view.
Here’s the Sespe Bridge_Embankment and Approach_Contract Template_Final for Solicitation_07.11.2024.docx for you to view.
Here’s the Sespe Bridge Emergency Repairs SOW and Special Provisions With Exhibits_Final for Solicitation_07.12.2024.pdf for you to review.
ADDENDUM NO. 1 RELEASED 7/17/24
Addendum No. 1 Document
Attachment 2.A Sespe Creek Bridge Overflow Exhibit
Final Bid List- Addendum No. 1
ADDENDUM NO. 2 RELEASED 7/19/24
Addendum No. 2 Document
Addendum No. 2 Attachment 1- RGP Permit Application Copy
Addendum No. 2 Attachment 2- Revised Solicitation
Addendum No. 2 Attachment 3- Revised Bid List
Addendum No. 2 Attachment 4- Revised Special Provisions
Attachment 2.C Revised Sespe Creek Bridge Overflow Exhibit
ADDENDUM NO. 3 RELEASED 7/24/24
Addendum No. 3 Document
Addendum No. 3 Attachment 1- Survey Control Example
Addendum No. 3 Attachment 2- Revised Bid List
VCTC is committed to encouraging involvement of Disadvantaged Business Enterprise (DBE) and firms in all aspects of contracting involvement in all phases of VCTC’s procurement activities, including, but not limited to, fixed-price contracts, regular purchases of goods and services, and special government grant procurement to the maximum extent feasible.
It is the policy of VCTC to ensure that DBEs have an equal opportunity to receive and participate in DOT-assisted contracts. VCTC’s policy objectives are as follows:
- Ensure nondiscrimination in the award and administration of DOT-assisted contracts;
- Create a level playing field on which DBEs can compete fairly for DOT-assisted contracts;
- Ensure that the DBE Program is narrowly tailored in accordance with applicable law;
- Ensure that only firms that fully meet 49 CFR Part 26 eligibility standards are permitted to participate as DBEs;
- Help remove barriers to the participation of DBEs in DOT-assisted contracts;
- Assist the development of firms that can compete successfully in the marketplace outside the DBE Program.
VCTC will take every necessary and reasonable step under 49 CFR Part 26 to ensure nondiscrimination in the award and administration of Federal Transit Administration assisted contracts.
To qualify as a DBE a firm must meet the eligibility criteria stated in 49 CFR Part 26 and be certified through the California Unified Certification Program which is supervised by the California Department of Transportation (Caltrans).
Public Notices
The Ventura County Transportation Commission (VCTC) is required under federal law to maintain a Disadvantaged Business Enterprise (DBE) program. At this time, VCTC has developed a draft revised DBE program.